Finance Assistant – East-West Management Institute Zimbabwe Trust (EWMI)

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Deadline: 28 February 2022

Expected to start: On / after March 15, 2022
Reporting and supervision: To the Finance and Office Manager and will work closely with the Driver and Logistics Coordinator and Grants Department.

Job summary
The Finance Assistant will provide support to the Finance and Office Manager in the following areas: financial and human resource management, internal controls and compliance, fraud prevention, and procurement. The Finance Assistant will also provide effective and efficient administration support of the project.

Duties And Responsibilities

Responsibilities
Facilitating payments processing which includes raising requisitions for activities and bills and ensuring they are settled;

Coordinating and arranging travel arrangements for program staff as well as logistical arrangements for project activities;

Assist the Finance and Office Manager to conduct transactions with banks and clients and compile required information, documentation necessary for operations and in line with EWMI procedures;

Compile documentation and carry-out processes for all procurement processes, including, but not limited to, initiating Request for Quotations (RfQ), tender announcements and bid analysis;

Handle day-to-day petty cash including maintaining a float and reconciliation, cash disbursements and circulating proof of payments to suppliers;

Assist the Finance and Office Manager to maintain a database of vouchers, bank payment instructions and purchase orders, transaction supporting documentation and the filing thereof;

Manage relationship with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time;

Maintain a schedule of maintenance and ensure organizational assets are properly maintained;

Make training payments ensuring adequate documentation such as attendance sheets;

Assist in ensuring EWMI Zimbabwe procurement procedures are adhered to before disbursement;

Ensure time sheets are completed and submitted to the Finance and Office Manager monthly;

Take minutes during meetings;

Monitor daily office hygiene;

Conduct clerical and administrative work in preparations for work of EWMI Grants Review Committees in accordance with instructions provided by EWMI Grants Manager or direct supervisor;

Assist with other required tasks from the Grants department as requested by the Finance and Office Manager under consultations with the Finance and Office Manager and DCOP;

Perform other tasks assigned by the Finance and Office manager on an ad hoc basis that are consistent with this Job Description and other general requirements.

Qualifications And Experience

Required qualifications
Bachelor’s degree in accounting, business administration, or related field;

Certification in accounting, auditing or related field preferred;

At least (3) three years of experience in financial management and accounting for donor funded projects;

Demonstrated experience with subrecipient monitoring, including invoice and general ledger review;

Demonstrated experience in office administration and human resources management;

Well-organized, attentive to detail, and able to handle multiple tasks simultaneously, prioritize, and meet deadlines;

Excellent interpersonal skills;

Ability to work in a multicultural and geographically dispersed environment;

Fluency in oral and written English.

How To Apply

To apply
Please send a curriculum vitae, cover letter and contact information for three references to zimbabwejobs@ewmi.org and include in the subject line the title of the position for which you are applying. No phone calls please. EWMI will contact applicants for interviews or to request additional information.

 

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