Finance & Administration Officer – Centre for Conflict Management and Transformation (CCMT)

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Deadline: 22 February 2022

Starting Date: 01 March 2022

About
The Centre for Conflict Management and Transformation (CCMT) is a Non-Governmental Organization registered as a Trust and based in Harare. We work to transform the ways in which societies deal with conflict – away from adversarial approaches and towards collaborative problem solving.

Purpose
The Finance & Administration Officer conducts day-to-day accounting operations and ensures that funds and grants are administered in compliance with generally accepted accounting principles, internal policies and procedures, as well as donor requirements. The position will be responsible for the production of financial reports, accurate and timely processing of financial transactions, appropriate documentation and record-keeping for all transactions, payroll preparation and administration, budget planning and monitoring, office administration and administration of HR policies and procedures.

Duties And Responsibilities

Key responsibilities and duties
Financial administration
Administer all organizational funds and project funds according to established accounting policies and procedures and ensure compliance with generally accepted accounting principles and funding / donor requirements;

Develop, implement and maintain an appropriate financial system of accounts, books, records and supporting information and documentation on all transactions and assets;

Compile, reconcile and manage accounts and the payroll while ensuring compliance with statutory and regulatory requirements;

Regularly, timely and accurately prepare and analyze financial budgets, statements, reports and projections, as required;

Maintain a database of service providers and ensure that all procurements and contract awards are processed, documented and managed according to established policies and procedures, funding / donor requirements and statutory requirements;

Liaise with auditors, banks, insurances, authorities, service providers etc., and negotiate on behalf of and in the financial interest of the organization, as required;

Advise staff, management and board on finance and administration policies and procedures and relevant funding / donor requirements;

Monitor all statutory instruments, legislation, policies and regulations relevant to the financial operations and administration of the organization (e.g finance, tax, labour) and advise the management and board accordingly, as required and appropriate;

Office administration and human resources
Oversee the administrative functions of the organisation, including reception, property / facility management and safety of the work environment;

Oversee the management, maintenance and authorized use of office equipment, vehicles and assets in compliance with established policies and procedures as well as funding / donor requirements;

Manage leases, contracts, insurances and other commitments and liabilities, as required;

Organise and assist in travel arrangements, booking of venues for workshops and provide further logistical support, as requested;

Monitor risk management policies and procedures to ensure that programming and organisational risks are minimized;

Support recruitment processes and prepare employment contracts and job descriptions in consultation with management and board;

Maintain personnel files and ensure that all financial and personnel information is filed adequately and stored safely and securely;

Administer and document staff leave and employee benefit programmes in compliance with established policies and procedures and in consultation with management and board;

Advise management and staff on human resource policies and procedures, such as equal employment opportunity, security / safety guidelines and sexual harassment policies;

Support the handling of staffing issues, such as dispute mediation and disciplinary procedures, in consultation with the management and board.

Qualifications And Experience

Qualification, experience and skills
University Degree in Accounting from a reputable institution and thorough knowledge of accounting / finance principles and processes;

At least 3 years proven work experience as an accountant or in a relevant field, preferably with NGOs and in administering donor funding;

Proven work experience in office and personnel management / administration is an added advantage;

Strong attention to detail, diligence, high level of integrity and confidentiality;

Excellent communication and reporting skills and good team player;

Excellent time management skills and ability to proactively self-organize work;

Experience with payroll and accounting software;

Well spoken and written business English

How To Apply

To apply
If you are interested to work in a small team of dedicated colleagues and have the necessary qualification, experience and attitude, we are looking forward to receiving your CV and application letter via email by the 22nd February. In your application letter please outline your motivation and the special attributes, skills or work experiences which distinguish you from other applicants. Credible references are essential. Kindly email your application to xavier@ccmt.co.zw

 

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