Executive Assistants

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Job Summary


 

Applications are therefore invited from suitably qualified and experienced Zimbabwean citizens below the age of fifty (50), with a clean security, disciplinary, criminal record, to fill the following permanent establishment vacant positions. Candidates with a good knowledge and practical application of Quality Management Systems (QMS) in particular ISO 9001:2015, will have a distinct advantage.

Job Title : Executive Assistants x 2

Grade : 8

Location : External Relations / Programme Coordination Unit

Reports To : Principal Director Eternal
Relations/Parliamentary Programme Coordinator

 

Duties And Responsibilities


 

Job Description

Reporting to the Principal Director External Relations and Parliamentary
Programme Coordinator, the successful candidates will be responsible for, among other duties, the following:
20.1 Providing supporting secretarial services to the respective Principal Director
20.2 Handling incoming and outgoing calls
20.3 Taking minutes of all meetings chaired by the respective Principal Director, as may be required
Organizing meetings for the respective Principal Director
Managing of an appointment register for the respective Principal Director Typing all correspondences in the Principal Director i.e. letters, memorandums, minutes and reports
Managing records in the Principal Director’s Office and in liaison with the central registry department (hard and soft copies)
Professional handling of stakeholders/visitors in the Office
Performing any other duties as may be assigned from time to time

Qualifications And Experience


 

Minimum Qualifications & Experience

1. A Higher National Diploma in Secretarial Studies(HEXCO/IAC) with 50 wpm Advanced Typing and 80 wpm shorthand
2. Degree in Office Administration, a distinct and added advantage
5 “O” Levels at grade C or better including English Language
1. Microsoft Office Packages/or ICDL
2. Excellent interpersonal skills
3. Good written and verbal communication skills
Good Public Relations
At least 2 years relevant working experience

How To Apply


 

In return, Parliament of Zimbabwe offers a comparatively competitive public sector remuneration package which will be disclosed to shortlisted candidates.
Candidates with a good knowledge and practical application of Quality Management Systems (QMS) in particular ISO 9001:2015, will have a distinct advantage. Applications, together with fully detailed curriculum vitae, copies of certified educational and professional certificates, a motivation letter of not more than 200 words (for posts 1 and 2) and three contactable referees, clearly showing which job is being applied for, should be hand-delivered and / or sent to:
The Clerk of Parliament
Parliament Building
Corner Third Street & Nelson Mandela Avenue
P.O. Box CY 298
Causeway
HARARE

Alternatively, submissions can be e-mailed to: hrvacancies@parlzim.gov.zw. Canvassing and CV fraud will lead to automatic disqualification.

The closing date for receiving applications is Monday, 14th MARCH, 20229

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