Administrative and Program Assistant – CIRAD

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Deadline: 18 February 2022

About
CIRAD is a French Research Institution working in Zimbabwe since 1992. Its mandate is to contribute to poverty alleviation, food security, and integrated management of natural resources, for the benefit of sustainable development and global public goods in Southern countries and in French overseas regions. CIRAD is promoting innovative Research for Development, in partnership with various stakeholders: research centers and universities, professional (farmer) organizations and the private sector, local authorities and NGOs, and funding agencies. Training and capacity building are a major part of CIRAD collaborative activities conducted through extended networks, projects and consortiums in more than 40 countries in Africa, Asia and Latin America. CIRAD Zimbabwe is located in Belgravia Harare, 6 Lanark Road.

The position
CIRAD is seeking an enthusiastic and experienced Administrative and Program assistant to be based at its office in Harare reporting directly to the CIRAD representative in Zimbabwe. The candidate should be matured, flexible and willing to work at odd hours; Good written, oral, interpersonal and organizational skills; Ability to work well with others in a multicultural environment and to develop and maintain compatibility among project staff and recipients.

Responsibilities
Administering and overseeing the CIRAD office requirements related to travel, procurement (supplies), office filing and archiving, and equipment maintenance; Providing comprehensive support in matters of supplier payments, expenditure justification compilation, financial information compilation to facilitate accounting and financial reporting; Assisting with the various audits of the CIRAD records, working with external and internal auditors; Assisting in the implementation of CIRAD projects in Zimbabwe and worldwide. This includes: Organization of meeting, workshop, seminar, symposium; Facilitate the contracting of experts and students; Organizations of international experts’ missions in Zimbabwe and overseas (hotel booking, travel, airport transfers, banking and other requirements); Organizing and administering training sessions in Zimbabwe and overseas; Managing calendars and scheduling appointments and meetings for CIRAD project teams; Organizing CIRAD’s logistic (vehicle, maintenance, insurance, fuel); Recording of minutes during meeting; Facilitation of importation / exportation procedures; Follow-up of CIRAD project activities –notably for information & communication on CIRAD websites; Receiving, screening correspondences, business communications, attaching background information; Answering a multi line phone system and welcoming all CIRAD visitors; Receiving phone calls, in French as well as in English, and reporting to CIRAD Representative; Drafting letters for official communication following instructions given by CIRAD Representative.

Qualifications And Experience

Minimum qualification and experience required for this position:

A Bachelor’s degree in Business or project Administration or in a related field;

At least two (2) years of experience in a similar position, preferably in an international organization, NGO, research or academic environment with multicultural dimension;

Good understanding of accounting procedures;

Good judgment, ability to take initiative and work under minimal supervision; Proficiency in MS-office applications (Word & Excel) and Agenda management;

Maturity, be well organized, and reliable, have initiative and the ability to work with people of different nationalities and disciplines and under pressure; Knowledge of French is not required, but a plus;

Zimbabwean citizenship or permanent residency;

The person will have the status of service provider.

The contract is for a period of one (1) year renewable every year following the performance and needs of CIRAD Zimbabwe with an initial three (3) months’ probation period. The service provider will be paid from USD750.00 to 1000.00 monthly based on qualifications and experience.

To apply
Applicants are invited to send a cover letter illustrating their suitability for the above position against the listed qualifications, competencies, skills together with a detailed curriculum vitae, including names and addresses of three referees and a police clearance. Applications should indicate Application for an Administrative and Program Assistant – CIRAD on their application letters. All correspondence should be addressed to the CIRAD Representative for Zimbabwe, CIRAD, 6 Lanark Road, Belgravia, Harare and submitted via email ciradzim@cirad.fr

CIRAD is offering a collegial working environment.

 

 

 

 

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